The following is a description of this position. The list of responsibilities is not exhaustive and is subject to change at the discretion of the School.
Under the general direction of the Controller, the Payroll and Student Billing Accountant directs all payroll activities and functions to ensure accurate and timely payroll processing and manages all activities related to tuition billing including the reenrollment process and financial aid schedule. This includes, but is not limited to, administrative duties involving the development and maintenance of payroll and accounts receivable systems, internal controls and records, and the day-to-day processing operations and related accounting entries using a payroll processing company and the school’s accounting software, and preparation of year end audit schedules
Job Responsibilities/Essential Functions
Coordinates the day-to-day functions of the payroll and benefit functions assuring timely and accurate payroll policies and procedures are followed according to Business Office procedures
Performs the payroll process for all employees and makes all associated general ledger entries and adjustments.
Serves as a source of information to faculty, staff, and external contacts on established payroll policies and procedures
Develops and maintains up-to-date policies and procedures for the payroll and benefit functions in conjunction with the Controller and Director of Human Resources
Keeps informed of governmental and contractual changes that impact the payroll operation and participates in planning and implementation of programs to effect these changes
Performs routine and non-routine data retrieval, research, analysis, and reporting from payroll records as requested
Processes all court-ordered or tax-levied wage garnishments and ensures timely payment thereof
Assists the Director of Finance, Controller, and Director of Human Resources in carrying out the goals and objectives of the Business Office
Performs other duties as required to assure the smooth operation of the payroll process
Student Billing and Accounts Receivable
Processes monthly statements for tuition and other school charges
Processes payments received for tuition and other school charges daily
Monitors student accounts receivable, establishes a collection system for past due accounts and assists the Director of Finance with making payment plan arrangements with families when necessary
Manages the Financial Aid award schedule to ensure proper billing and reconciliation to the general ledger.
Manages the annual reenrollment process including monitoring contracts and deposits received and reconciling deferred tuition to the general ledger
Maintains positive working relationships with parents, communicating with them via phone, email, mail or personally
Minimum two years’ experience related to accounting and payroll procedures
Working knowledge of Senior Systems accounting software
Bachelor’s degree in accounting
Knowledge of laws and regulations pertaining to payroll function
Familiarity with accounting, reconciliations and financial analysis
Good command of the English language, good communication skills
Knowledge of spreadsheet and database use
Strong organizational skills and ability to work independently
Experience with ADP or similar payroll process
Strong computer skills including proficiency in Microsoft Excel and Word
Ability to handle payroll and student information with confidentiality and discretion.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
About Collegiate School
Collegiate School is a K-12 boys school of 630 students located on the Upper West Side of Manhattan. Founded in 1628, it is particularly known for the strength of its academic programs and community, and for the loyalty of its students and alumni. Collegiate faculty and staff share the values of collaboration, respect, and diversity in helping students develop into independent adults and responsible leaders.