Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 118A
Department/College Description This Controller's Office role has a dual reporting structure, reporting directly to the Financial Analyst & Reporting Specialist within Treasury & Financial Reporting Services, as well as reporting to the Sponsored Programs Accounting department.
Detailed Job Description General Summary: Prepare internal and external financial reports and analyze information used by management for decision-making and/or to comply with regulatory requirements; and, ensure integrity of sponsored projects data used for post-award financial administration University-wide. In addition, perform post-award fiscal administration of a portfolio of sponsored projects including but not limited to accounting, internal and external financial reporting, budget compliance, analysis, and forecasting for colleges and research centers. Provide excellent service to faculty and staff who are involved in the day-to-day administration of sponsored projects.
Major Responsibilities - Financial Reporting:
Coordinate the semi-annual return of recovered Facilities and Administrative (F&A) costs to appropriate University accounts and communication to respective departments. Prepare quarterly projections and analysis of F&A recovery and returns for management.
Assist in preparation of external financial reports and surveys including AITU, ASEE, NSF HERD, Department of Commerce, insurance schedules, Sponsored Research Service (SRS) brochure data, and tax return financial schedules.
Prepare quarterly and year-end closing journal entries including revenue recognition accruals and account reconciliations.
Assist in preparation of the Schedule of Expenditures of Federal Awards to comply with the Uniform Guidance Single Audit requirements and the National Technical Institute of the Deaf (NTID) Schedule of Expenditures of Federal Awards to comply with the Department of Education Agreed Upon Procedures for NTID.
Prepare quarterly and annual statistics for the Sponsored Programs Accounting (SPA) dashboard.
Independently review requests and timely establish new project accounts in the Oracle financial enterprise system in compliance with internal and external financial reporting and budget tracking requirements. Complete quality assurance process quarterly/annually to ensure data integrity and lead efforts to correct data and educate SPA staff on the importance of sound financial reporting.
Assist in the maintenance of the SPA Billing and Financial Reporting database that provides comprehensive in-house tracking and reporting of billing and financial reporting information for approximately 775 federal, state, and private sponsored projects. Monitor the interface with the Oracle financial system and the COEUS pre-award system. Review operational processes to ensure technical system support and compliance with regulatory requirements including enhancing understanding of internal and external policies and procedures, as well as raising awareness of the importance of good internal controls.
Work directly with the staff responding to questions related to day-to-day departmental operations, data integrity, project management, compliance, RIT policies and procedures, Oracle, etc.
Create/assist with the creation of new and modifications to existing reports and ensure integrity of ad hoc general ledger reports for management and SPA departmental use.
Major Responsibilities - Fiscal Management of Sponsored Projects:
Develop and maintain comprehensive knowledge of the requirements of sponsored programs administration including the application of Federal cost principles, administrative requirements, and audit requirements (OMB Uniform Guidance); federal acquisition regulations (FAR); NY State guidelines/regulations; and all related RIT organizational policies and procedures.
Work closely with Principal Investigators (PIs) and departmental administrative staff to ensure accurate and timely accounting for all sponsored project activity and resolution of outstanding issues on post-award financial management for a portfolio of grants, contracts, and cooperative agreements, including:
Attend project initiation meetings (PIMs) to gain a thorough understanding of the award's terms and conditions
Ensure accuracy of transactions through review and certification of project statements
Forecast project balances
Prepare internal and external reports
Review committed and actual effort for key personnel and determine if fluctuations require sponsor notification
Review and approve invoices, employee action forms, and position requisitions
Monitor all projects through monthly reporting; make adjustments as necessary; and, resolve account deficits and/or issues
To enhance understanding of internal and external policies and procedures, as well as raising awareness of the importance of good internal controls importance, assist with or deliver SPA training workshops to PIs, department administrators and others involved in sponsored project administration.
Complete special projects and analyses as requested by management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours) applicable to the employee's current role.
Required Minimum Qualifications
BS in a quantitative business discipline (e.g. Accounting, Finance, Economics, Accounting Information Systems); five to six years related accounting and financial analysis experience, or an equivalent combination of education and applicable experience. Enterprise wide financial applications experience, advanced knowledge of Excel and Access, and intermediate knowledge of all other MS Office products.
Preferred: CPA or MBA; specific higher education and/or not-for-profit expertise and knowledge of the requirements of sponsored programs administration, accounting practices, and procedure. Knowledge of Lean principles including evidence of successful application to achieve process improvement.
Skills: Strong customer service, organizational, written and oral communications skills required. Proven ability to work independently with minimal supervision and exercise professional judgment in carrying-out assigned responsibilities
Required Application Documents Cover Letter, Curriculum Vitae or Resume
How to Apply In order to be considered for this position, you must apply for it at http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/
Additional Details The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources.RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
Copyright 2017 Jobelephant.com Inc. All rights reserved.
THE UNIVERSITY AND ROCHESTER COMMUNITY:
RIT is a national leader in professional and career-oriented education. Talented, ambitious, and creative students of all cultures and backgrounds from all 50 states and more than 100 countries have chosen to attend RIT. Founded in 1829, Rochester Institute of Technology is a privately endowed, coeducational university with nine colleges emphasizing career education and experiential learning. With approximately 15,000 undergraduates and 2,900 graduate students, RIT is one of the largest private universities in the nation. RIT offers a rich array of degree programs in engineering, science, business, and the arts, and is home to the National Technical Institute for the Deaf. RIT has been honored by The Chronicle of Higher Education as one of the “Great Colleges to Work For” for four years. RIT is responsive to the needs of dual-career couples by our membership in the Upstate NY HERC.
Rochester, situated between Lake Ontario and the Finger Lakes region, is the 79th largest city in the United States and the third largest metropolitan area in New York State. The Greater Rochester region, which is home to over one million people, is rich in cul...tural and ethnic diversity, with a population comprised of approximately 16% African and Latin Americans and another 7% of international origin. It is also home to the largest deaf community per capita in the U.S. Rochester ranks 3rd among the best metropolitan regions for “raising a family" by Forbes Magazine; 6th among 379 metropolitan areas as “Best Places to Live in America” by Places Rated Almanac; 1st in Expansion Management Magazine’s ranking of metropolitan areas having the best “quality of life in the nation”; and is among Essence Magazine’s “Top 10 Cities for Black Families.”