Senior Associate Director of Accounting Newark, NJ
Uncommon Schools starts and manages outstanding urban charter public schools that close the achievement gap and prepare low-income students to graduate from college. Uncommon is a non-profit network of 52 public charter schools in New York, New Jersey, and Massachusetts. Uncommon operates in six regions: Boston, Camden, New York City, Newark, Rochester, and Troy, with over 18,000 students, over 2,200 staff and more than 100 school leaders.
In all regions, Uncommon’s schools are outperforming their district counterparts. 82% of Uncommon’s high school graduates – the vast majority of whom are economically disadvantaged – have graduated or are on pace to graduate from college, a rate higher than the 12%, four-year college graduation rate among the most economically disadvantaged students nationwide.
GENERAL SUMMARY: The Senior Associate Director of Accounting is the team leader responsible for the day to day accounting of the growing network of 13 North Star Academy (NSA) schools. Initial responsibilities include managing payroll and accounts payable. However, the role will expand and transition to full responsibility for all of NSA’s day to day accounting responsibilities which including general ledger accounting, preparing monthly financial statements, audit support, training, project management and more.
S/He should have a growth mindset, be a strong manager, detail oriented and a hands-on, hardworking team player.
ESSENTIAL DUTIES & RESPONSIBILITIES: Payroll
Oversee all aspects of current and future payroll processing and provide comprehensive quality control to achieve on time, error free payrolls.
Collaborate with the HR to implement and satisfy the requirements of NJ pension processing (TPAF, PERS, DCRP)
Utilize ADP reporting tools to analyze and provide payroll data
Collaborate with the Finance team to manage Federal Grant tagging.
Manage Quarter End and Year End Payroll processing
Identify ways to improve payroll processes including the effective project implementation of the ADP Time and Attendance.
Collaborate with the Operational Management at the NSA schools to effectively manage all aspects of the Accounts Payable
Provide exceptional support for the Operational Staff at the schools
Manage vendor additions, changes and annual 1099 reporting
Conduct Accounts Payable review and cleanup including encumbrances
Continuously improve systems to ensure timely, compliant and accurate payments
Manage banking relationships
Responsible for Accounts Receivable, Cash Receipts, Cash Disbursements, General Ledger
Manage budget update process and support the Finance team as needed
Provide monthly Board and School Reporting including balance sheets, profit/loss statements and other NJ required
Utilize standard and custom reporting to analyze and respond to GL data requests
Review Bank Reconciliations, follow-up on unusual items and manage suspense
Prepare Year end closing journal entries
Prepare for and support the annual audit
Accounting Team Support and Management
Enforces and maintains our fiscal policies and procedures
Develop and conduct training for Operational Staff (Office Managers, Directors of Operations, Fellows)
Manage End of Year and Start of Year tasks (including New School setup)
Conducts research required for strategic team initiatives, special projects, and other special requests for accounting information
ORGANIZATIONAL RELATIONSHIPS: Reports to Senior Associate Director of Accounting and works closely with the entire Accounting and Financial Management teams; interacts with all Home Office personnel and school-based teams.
COMPENSATION We offer a generous compensation package. All staff members are equipped with the tools needed to succeed, including a dedicated work space, laptop computer, email, high-speed internet access, and all necessary supplies.
Expertise in payroll processing (ADP Workforce Now a plus)
Experience with accounting software programs. (Abila MIP Accounting a plus; willing to train)
Experience in Fund accounting for a multi-site organization preferred but not required
Excellent computer skills, including Microsoft Office Excel, PowerPoint, Word, and Outlook
Strong organization skills and attention to detail
Excellent communication skills, both verbal and written
Experience managing staff
Strong problem-solving abilities
Displays maturity and ability to work well in a team as well as work autonomously
Ability to thrive in a fast-paced, entrepreneurial environment; Eager to learn and receive feedback
Interest in and aptitude for building and documenting systems and processes for efficiency
Bachelor’s Degree in Accounting required
Minimum 4+ years of experience in non-profit development, accounting, or public-sector finance preferred.
Experience in New Jersey K-12 public education preferred.
About Uncommon Schools
Uncommon Schools starts and manages outstanding urban charter public schools that close the achievement gap and prepare low-income students to graduate from college.
At Uncommon Schools, our classrooms are named after colleges because that’s where our students are headed. We are a nonprofit network of public charter schools in New York, New Jersey and Massachusetts. Our 52 college-prep schools consistently rank among the highest-performing in their home states for three reasons:
1. We know all students have what it takes to go to college. We are fiercely committed to cultivating the intellectual curiosity and grit that will spur their success in the classroom and in their communities.
2. We create and constantly fine-tune our systems to help teachers teach and students learn.
3. We know that without great teachers and leaders, nothing else matters. We also know there’s no limit to learning. That’s why people development is at our core.