Full Time 40 hours Grade 055 OBGYN Admin-SMD Responsibilities Summary The Finance Manager, controls, directs, and plans the financial support activity for the Department of Ob/Gyn. Develops annual operating and capital budgets with input from Department management. Monitors fiscal position of departmental accounts. Oversees specialized and highly complex, analysis and expenditure monitoring processes in support of all Department programs. Develops and implements systems procedures related to the fiscal infrastructure, coordinates and implements computer applications in support of each area. Represents Department with SMH, URMFG, Medical Center, University Departments, (and other federal and foundation sponsors) on fiscal affairs. Maintains current knowledge of University policies regarding fiscal management. Reconciles ledgers. Responsibilities: Budget and Business Planning Direct and prepares annual operating budget preparation and submittal to SMH Finance, SMD Finance, and URMFG Finance, including staffing and non-staffing budgets. Coordinates development and submission of Departmentâ™s annual capital budget for SMH, SMD, and URMFG, and Friends of Strong. Create business plans for new and expanding ventures including SMH and Medical Faculty Group finances. Evaluate patient demand, physician availability, charge amounts, payer mix, and collection expectations to determine revenue projections for the first three to five years of operation. Project multiple tier volume projections and resources needed to achieve each tier and the risks associated with each option. Assess the operational needs of a new venture to determine staffing needs, fixed expenses (including construction requirements) and variable expense requirements for the first three to five years. Identify funding shortfalls for new and expanding ventures and make suggestions to close the funding gap. Seek approvals for new ventures with Senior Leadership, Department Chair, and Program Administrator. Financial Monitoring Monitors fiscal position of Department. Monitors and analyzes financial reports for staffing and non staffing activities of the Department from the perspective of the Hospital, Medical School, University, and other funding agencies Approves all expenditures including: P-Card transactions, Requests for Payment, Employee Expense Report, 312 requisitions, faculty travel and conference reimbursements, and capital equipment purchases. Directs processing of all disbursements and oversees allocation and tracking of costs. Develops systems to account for financial expenditures.Systems must be consistent with requirements of SMH, SMD, URMFG, University Audit, ORPA, and ORACS. Invoices, tracks, collects, deposits all non-patient care accounts receivable such as service contracts and license agreements. Provides financial analysis of revenue/expense for faculty practice, SMH, and SMD accounts, providing insight into drivers for revenue/expense. Provides financial analysis for new business development, including cost variances and forecasting. Meets with the Chairman and Program Administrator concerning financial condition of the programs of the Department.Makes recommendations concerning use of financial resources and management of accounts. Develops financial strategies for successful attainment of budgetary objectives. Participates in development of fiscal policies and procedures.Evaluates opportunities and provides recommendations for growth of management and business processes â“ collaboration with URMFG/SMD/SMH/Department to develop systems for efficient financial management and control. Organizes, manages, and reconciles Department assets, cash management, and transfers. Directs accounting staff in making adjustments in Department accounts and budgets. Directs the reconciliation process for revenue and expenses Oversees the chart of accounts structure of the Department's programs which is aligned with current operating programs. Establish new accounts. Prepares incentive computation for faculty. Financial/Productivity Reporting Produces/reviews monthly financial statement, profit and loss statements, and program composite statements for faculty practice, SMH, and SMD. Develops formats for the production of Department level financial reports for active accounts, integrates program related service related data basic to the analysis of financial reports. Prepares and submits fiscal reports for the Department and Hospital.Prepares Department level expenditure variance reports to SMH and Medical School Finance Departments, monthly reports to Department Chair and Program Administrator. Prepares and develops faculty productivity reports utilizing the McKesson Dashboard. Prepares and develops division scorecard reports from McKesson and identifies areas for improvement. Disseminates financial information to faculty and to University administrators.Meets with Chairman, Program Administrator, program level administrators and faculty monthly, make recommendations to assure financial successes and to avoid or correct negative financial activity. Payroll Monitors PERC/HR Center processing of payroll for over 200 employees. Authorized signature for all personnel transactions. Supervise processing of extra compensation to faculty. Assists with processing of faculty and staff personnel action forms. Supervision Hires, trains, and supervises finance support staff (Accountant, Accountant/Bookkeeper IV). Guides and directs finance support staff and assists with appropriate functions. Assists with the oversight of research staff. Communications Represents Department in communication about fiscal matters with Non UR agencies. Represents Department in communication about fiscal matters with all UR financial offices, including SMH fiscal services, Medical School Administration, Medical Faculty Group, University Audit, ORPA, ORACS, General Accounting, and University Payroll and Employee Records. Coordinates requests for information related to research and grant activities from ORACS, ORPA, Deanâ™s Office, UR Departments, outside agencies.Represents Department with internal and external agencies. Accounting and Auditing Recommends policies and actions to maintain the fiscal integrity and growth of Department Represents the Department and SMH in audits both internal and external. Establishes, implements, updates and coordinates all financial policies to maximize internal controls. Qualifications Bachelorâ™s degree in finance, accounting or business administration; MBA and/or CPA preferred; 5 years of progressively responsible health care finance experience or an equivalent combination of education and experience. Demands organizational skills, management skills, attention to detail, motivation and the ability to work independently. Proficiency in both verbal and written communication, ability to proofread, appropriately handle sensitive and confidential material. Working knowledge of computer applications to support financial analysis and tracking is essential.
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