Manage the University’s day-to-day accounting operations ensuring that transactions are accurately recorded in the University’s enterprise accounting/financial system. Provide exceptional customer service to University constituents including supervising accounting staff, answering related questions from departments, Controller’s Office staff, as well as, internal and external auditors. Reports to Director of Accounting and Financial Reporting
Detailed Job Description
Manage daily operations for Accounting Operations. Ensure that all journal entry transactions, including external files, are appropriate and posted to the general ledger timely. Research existing and new applicable accounting principles to ensure RIT’s compliance with GAAP and other related regulatory requirements.
Ensure that accounting process and procedure information is up-to-date and widely disseminated to University constituents, primarily non-financial personnel, through a variety of methods in a timely and effective manner. This includes ensuring the accounting workshop materials are current and designed in a manner that is conducive to learning and website content is revised continuously.
Oversee the University’s property, plant and equipment processes to ensure transactions are recorded timely and accurately including recording of capital equipment and plant assets in the fixed assets sub-ledger, completing reconciliations and resolving items that require follow-up, closing plant projects and processing appropriate funding entries, and working with departmental representatives to complete the University-wide annual physical inventory process.
Ensure that established internal controls provide reasonable assurance regarding the achievement of the following objectives: 1) safeguarding the University’s assets; 2) ensuring validity of financial records and reports; 3) promoting adherence to policies, procedures, regulations and laws; and, 4) promoting effectiveness and efficiency of operations. Coordinate Accounting Operation’s management self-assessment (MSA) process, modify procedures accordingly to mitigate risks, and, work with the staff to update process documentation.
Provide oversight of the University’s procurement and travel card programs in collaboration with the Procurement Services Office, including: 1) reviewing monthly transactions to ensure compliance with University policies; 2) overseeing card issuance an monitoring single transaction and monthly credit limits; 3) completing the annual confirmation process; and, 4) monitoring aging of payments due for the travel card program and corresponding with employees as needed.
Oversee the front desk operation for the Controller’s Office including supervision of the staff, responsible for: 1) answering and directing incoming calls; 2) placing purchase requisitions; 3) ordering office suppliers; 4) distributing incoming mail; 5) distributing procurement and travel cards; and, 6) scheduling meetings and maintaining calendars.
Administer the balance sheet reconciliation process to ensure that the University’s balance sheet is accurately stated including, reviewing reconciliations and following-up with preparers regarding reasonability, significant fluctuations and unresolved reconciling items. Review and approve reconciliations for the University cash and other balance sheet accounts prepared in Accounting Operations to ensure compliance with University guidelines and GAAP.
Coordinate the University’s annual employee benefit plan audit and prepare the related financial statements and work papers. Communicate with external auditors, plan administrators and across University departments, as appropriate. Coordinate data gathering and interaction with external actuaries for the annual insurance liability actuarial study.
Establish the annual general ledger closing schedule; coordinate timely monthly financial closings including reviewing the closing process checklist, as well as, fiscal year-end processing for RIT and NTID. Review auditor’s requests, work papers and year-end schedules used for financial statement preparation to ensure they are prepared timely and accurately.
Ensure that appropriate testing plans are prepared and executed for system changes impacting the Oracle general ledger and fixed asset modules, continuously explore additional system functionality to streamline processes, and oversee the granting of Oracle access including annual certifications.
Administer the Signatory Authority Delegation policy including coordinating the annual certification process.
Oversee University agency accounts, loan funds, and petty cash funds. Periodically monitor petty cash transactions for appropriateness; perform annual certifications; and work with Student Financial Services to implement process improvements.
Coordinate the computer cascade for the Controller’s Office.
Complete special projects as requested by management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee’s role current within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
Required Minimum Qualifications
BS in Accounting
Seven to eight years related accounting experience or equivalent combination of education and related experience
Comprehensive knowledge of accounting principles and practices and well-developed supervisory skills
Advanced computer skills including in depth knowledge of Oracle Financial Applications, or an equivalent financial enterprise system, and Microsoft Office Suite of products
Possess excellent customer service skills and the ability to interact professionally with individuals at all levels of the organization.
Strong analytical skills, organizational skills and attention to detail. The ability to quickly grasp the big picture and the fine details about a business process/area required.
Be persistent, creative and have strong team skills.
Good writing skills and the ability to communicate/collaborate, verbally and in writing, technical information and ideas clearly and consistently to non-technical staff required.
Possess strong problem-solving skills along with a logical and investigative mind.
Ability to work independently exercising sound professional judgment.
Required Minimum Education Level
Specific not-for-profit expertise and experience
Required Application Documents
Cover Letter, Curriculum Vitae or Resume, List of References
How To Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
Internal Number: 3657BR
About Rochester Institute of Technology
THE UNIVERSITY AND ROCHESTER COMMUNITY:
RIT is a national leader in professional and career-oriented education. Talented, ambitious, and creative students of all cultures and backgrounds from all 50 states and more than 100 countries have chosen to attend RIT. Founded in 1829, Rochester Institute of Technology is a privately endowed, coeducational university with nine colleges emphasizing career education and experiential learning. With approximately 15,000 undergraduates and 2,900 graduate students, RIT is one of the largest private universities in the nation. RIT offers a rich array of degree programs in engineering, science, business, and the arts, and is home to the National Technical Institute for the Deaf. RIT has been honored by The Chronicle of Higher Education as one of the “Great Colleges to Work For” for four years. RIT is responsive to the needs of dual-career couples by our membership in the Upstate NY HERC.
Rochester, situated between Lake Ontario and the Finger Lakes region, is the 79th largest city in the United States and the third largest metropolitan area in New York State. The Greater Rochester region, which is home to over one million people, is rich in cul...tural and ethnic diversity, with a population comprised of approximately 16% African and Latin Americans and another 7% of international origin. It is also home to the largest deaf community per capita in the U.S. Rochester ranks 3rd among the best metropolitan regions for “raising a family" by Forbes Magazine; 6th among 379 metropolitan areas as “Best Places to Live in America” by Places Rated Almanac; 1st in Expansion Management Magazine’s ranking of metropolitan areas having the best “quality of life in the nation”; and is among Essence Magazine’s “Top 10 Cities for Black Families.”