Executive Director, Financial Reporting and Operations
January 25, 2018
New York, New York
Advertised Summary Job Description: Reporting to the Deputy Controller, the Executive Director has high-level responsibility for ensuring the accuracy of the University's financial data and reporting. The Executive Director is responsible for the management of the financial reporting and financial operations teams within the Controller's Office, and is responsible for setting annual objectives for the teams including procedure and process improvements, customer service standards, and integration with other Finance functions to support the needs of the University. The Executive Director manages a staff of approximately ten people.
Financial Reporting The Financial Reporting team is responsible for preparation of the University's financial statements, including the annual financial statements and other audited statements. The team prepares quarterly financial reports and variance analysis for Senior Management and the Trustees of the University. The Executive Director is responsible for the integrity of all financial reports, supporting schedules, and adjustments. In addition, the Executive Director is responsible for overseeing the preparation of the various other compliance reports.
Integral to this function is the management of financial information flowing into the general ledger system (ARC: Accounting and Reporting at Columbia) from sources all over the University and compiling it into external and internal financial reports. The Executive Director is responsible for identifying opportunities for process improvement and overseeing the streamlining of this information flow and working with the Finance Information Systems team to facilitate all levels of financial reporting.
The Executive Director is responsible for managing internal and external relationships related to University financial reporting and their related operation. This includes coordinating with external auditors on audit timetables and audit requests, as well as communicating with departments University-wide regarding financial reporting deadlines and requirements. In addition, the Executive Director coordinates with internal stakeholders such as Sponsored Projects Finance, the Tax Department, and the Office of Management and Budget on the development of reporting deadlines and various other financial reporting activities.
Financial Operations ? Processing The Financial Operations team is responsible for the overall day-to-day maintenance of the Chart of Accounts in ARC, ensuring automates processes execute properly and resolving system processing issues as they arise. The team is responsible for ensuring the integrity of the financial data entered into the system, as well as supporting the financial reporting operations.
The Executive Director is responsible for determining system requirements and spending significant time with the Finance Information Systems team to manage, develop, and implement solutions for system enhancements and corrective actions.
Financial Operations ? Cash The Financial Operations ? Cash team is responsible for cash reconciliations and petty cash accounting. The team is also responsible for collecting and reviewing international and domestic bank account reconciliations prepared by University departments.
The Executive Director is responsible for identifying opportunities for process improvement and overseeing the streamlining of this information flow and working with the Finance Information Systems team to facilitate all levels of cash accounting and reporting functions.
Other duties as assigned.
General Minimum Qualifications: Bachelor's degree in Accounting, Business Administration or Finance, plus a minimum of eight years related experience required;
Additional Specific Minimum Qualifications: CPA required; Must be detail-oriented with strong analytical and problem-solving skills. Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators, characterized by strong consensus building and relationship building skills, essential. Strong organizational skills required. Supervisory experience required. In addition, the successful candidate must be able to work well with all levels of management, both internally and externally, be flexible in nature, and have sound judgment with an open and collaborative style. Must have a passion for excellent customer service and commitment to exceptional quality.
Preferred Qualifications: Advanced degree desireable. Public accounting experience preferred. Experience in a fund accounting environment preferred. Knowledge of current FASB and AICPA disclosure and presentation issues a plus.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_167117
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.